What counts as admin work?

Scheduling, follow-up, reminders, data entry, basic coordination, and other repetitive office work.

Why include team admin hours too?

Because the drag often sits across the team, not just with the owner.

How should I choose hourly value?

Use separate values for owner time and team time if those hours are worth different amounts.

Admin Time Cost Calculator

Put a dollar value on repetitive admin work and see how much owner and team time could come back each month.

IndustryUse this if none of the listed industries fit, or if you want a broad planning check first.Weekly owner admin hoursTime the owner spends on repetitive admin, follow-up, scheduling, or coordination.Weekly team admin hoursAdmin time spent by the rest of the team each week.Owner hourly valueWhat one hour of owner time is worth.Team hourly valueWhat one hour of team admin time is worth.Admin time you could cut percentThe share of admin time you think better systems could cut or simplify.

Result

Owner hours recovered

18.2

Team hours recovered

15.2

Monthly value recovered

$2,713

Weekly admin hours

Planning guide

Compare your weekly admin hours to the planning range we use for general small business.

Benchmark range: 10 hrs to 22 hrsYour result: 22 hrs

This planning range covers combined owner and team admin hours in a typical small business week.

Source: Daykeeper planning guide (Used in this calculator)

What this means

Admin load looks manageable

Your combined owner and team admin hours are not above the range we use for general small business

If you cut about 35% of this admin work, you could get back about 33.3 hours each month across owner and team time.

That includes about $2,182 of owner value and $530 of team value every month.

Planning guide

Planning ranges used in this admin time calculator

This calculator compares total weekly admin hours across owner and team with a planning range for each industry.

It separates owner value from team value and judges the total admin burden, not just the owner’s share.

IndustryUse this if none of the listed industries fit, or if you want a broad planning check first.

General small business

Use this if none of the listed industries fit, or if you want a broad planning check first.

Benchmark range: 10 hrs to 22 hrs

This planning range covers combined owner and team admin hours in a typical small business week.

Source: Daykeeper planning guide (Used in this calculator)

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Calculator guide

How to use this admin time calculator

This calculator puts time back into numbers. It shows how much repetitive admin work is costing each month across both owner time and team time.

Why owner time matters

Owner time is easy to ignore because it does not always show as a new bill on the bank statement.

But when owners spend too much time on admin, sales, quality, and rest all get squeezed.

How to use the result

The result is not a guarantee. It is a way to size the value of cutting repetitive work with better systems, clearer process, or automation.

This version separates higher-value owner time from lower-value team admin time so the estimate is more realistic.